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Privacy Policy
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Introduction
Welcome to Positioning Ballet. We are committed to safeguarding your privacy and ensuring your personal data is handled responsibly. This policy outlines the types of personal information we collect, how it is used, and the measures we take to protect your data.
Who We Are
Positioning Ballet is an international foundation based in the Netherlands. Our work spans across various countries, involving affiliates and directors from dance companies around the globe.
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Our postal address is Waterlooplein 22, 1011 Amsterdam, The Netherlands.
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For any privacy-related inquiries, you can contact us via:
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Personal Data We Collect and Why We Collect It
We collect the following types of personal information to provide our services and for other legitimate purposes:
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Names and Contact Details: For communication and service updates.
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Addresses: For service provision and delivery.
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Payment Details (including card or bank information for transfers and direct debits): To process payments.
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Health Information (including dietary requirements, allergies, and health conditions): To ensure safety during events and conferences.
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Health and Safety Information: To comply with safety regulations.
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Photographs or Video Recordings (including CCTV): For security, record-keeping, and event documentation.
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Records of Meetings and Decisions: To ensure effective service provision and communication.
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Racial or Ethnic Origin: Collected for legal and diversity monitoring purposes.
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How We Use Your Data
Your information is used to:
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Comply with legal requirements.
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Provide services and goods, including delivery.
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Operate customer accounts and manage guarantees.
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Conduct research or archiving purposes.
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Send service updates and marketing communications.
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Prevent crime, prosecute offenders, or defend against legal action.
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Lawful Bases for Processing
We process your personal data based on:
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Consent: You have given clear permission for us to process your personal data.
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Contract: Processing is necessary to enter into or carry out a contract with you.
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Legal Obligation: We are required to process your data to comply with the law.
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Legitimate Interests: We collect and use data where it benefits our organisation or those involved, for example, through CCTV for security reasons.
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Legitimate Interest Explanation
We collect personal information, such as those of individuals attending our conferences, including bank details for payment processing and addresses. These legitimate interests help us ensure smooth service provision and event management, while the benefits of collecting this data outweigh any potential risk to the data subjects.
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Data Security
We are committed to ensuring your data is secure. We use a range of measures to protect your information from unauthorised access, alteration, disclosure, or destruction.
Sources of Personal Data
We collect personal data directly from individuals involved with our organisation, including those attending conferences.
Sub-Processors and Third Parties
We use the following systems to manage personal data:
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Mailchimp: To send out newsletters.
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Doodle: To organise meetings.
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Wix: For the online shop, if we set it up.
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We also share data with organisations we are legally obliged to disclose personal information to.
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Data Retention
We will retain your personal data only for as long as is necessary to fulfil the purposes for which it was collected, including to comply with legal, accounting, or reporting requirements. Once the data is no longer required for these purposes, it will be securely deleted or anonymised.
International Data Transfers
As an international foundation, our operations involve affiliates and conferences across the globe. Although we are based in the Netherlands, some of the personal data we collect may be transferred internationally. We ensure that all international data transfers are conducted in compliance with data protection regulations, including the use of Standard Contractual Clauses where necessary to protect your data during transfers.
Your Rights
Under applicable data protection laws, you have the right to access, correct, delete, or restrict the processing of your personal data. If you wish to exercise these rights, please contact us at contact@positioningballet.com.
How to Complain to a Supervisory Authority
If you have concerns about our data handling practices, you have the right to lodge a complaint with your national data protection authority.
Contacting Us
If you have any questions about this privacy policy or our treatment of your personal data, please contact us at contact@positioningballet.com.
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Changes to This Policy
We may update this privacy policy from time to time. Any significant changes will be communicated via email or by posting the updated policy on our website.
Effective Date
This privacy policy is effective as of September 2024.
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